You will watch a video discussion at a school auditorium between three PTA members planning the upcoming school fundraising event.

What is the main topic of the discussion?

What is Michael’s concern about the event?

What does Susan suggest to address differing opinions?

What are some concerns about having two sites?

What marketing activities does Susan plan to coordinate?

How does Linda feel about scheduling meetings?

What is the agreed timeline for announcements to the school community?

Linda

Michael

I think we should go big this year with an outdoor carnival. It’s more fun and can attract more participants.

An outdoor event sounds great, but it could be expensive and weather dependent. I suggest a smaller indoor event to save costs.

What if we combine both ideas? We could have booths inside and games outside to please everyone.

Combining could work if we can organize it properly and have enough volunteers.

I’m worried about increased costs and safety concerns with managing two sites.

We can plan a tight schedule and assign volunteer teams to each area for smooth operation.

What about food options? Outdoor food stalls and indoor snacks might work well.

Good point. We will need to budget carefully for food and supplies to avoid overspending.

Also, let’s include activities for different age groups so families feel welcome.

We’ll definitely need games for kids, some entertainment for teens, and relax areas for adults.

And don’t forget marketing. We need to spread the word well in advance to maximize turnout.

I can prepare flyers and coordinate social media campaigns once we finalize details.

Sounds like a plan. Should we schedule weekly meetings to track progress?

Weekly meetings work, but let’s keep them short and focused to respect everyone’s time.

Agreed. I’ll start drafting a checklist for tasks and assign responsibilities at the next meeting.

What’s our timeline for putting out the first announcements to the school community?

I suggest at least six weeks before the event to allow families to plan.

That gives us time to finalize vendors, activities, and permits. I’ll contact them this week.

Excellent teamwork everyone. I’m excited to see this event come together.